Friday, September 14, 2012

Hampton City Council Special Meeting and Regular Meeting Minutes for August 15, 2012

The Hampton City Council met on Wednesday, August 15, 2012 at the Hampton City Hall for a special meeting and the regular scheduled meeting. Present were Mayor Flomo; Council Members John Knetter, and Jennifer Budrow. Council Members Endres and Waltman were absent. Also present were Brian Hilgardner, City Engineer; Chris Meyer, City Treasurer; and Marlin Reinardy, Water and Sewer Superintendent. 
Special Meeting Called to Order - Mayor Flomo called the special meeting/public hearing to order at 6:35pm. The reason for the public hearing was to review the 2012 budget and discuss the 2013 budget. 
Mayor Flomo asked the public for questions and concerns regarding the budget. 
Council Member Waltman arrived at 6:55pm. 
Flomo requested that the City purchase a CD with the balance in the streets fund and use that with a small additional allowance budgeted in 2013 for the seal coating and street repair needed throughout the City. After receiving quotes for the project, it was determined that the City didn't have enough in the fund to proceed this year, but it could be done next year. 
Council Member Budrow addressed funds such as the gambling and building permit revenues. Also mentioned were the expenditures for office supplies, election equipment, postage, and parks. 
Marlin Reinardy stated that the water tower needs to repainted and said that he is expecting the cost to be approximately $20,000. Chris Meyer stated that the Capital Improvements fund for the water and sewer could be used for an expense such as that. 
Also mentioned was the purchase of a metal detector. 
Wendy Carpenter stated that she would update the proposed budget and bring it to the September meeting. 
Closing of the Public Hearing - Motion by Budrow seconded by Knetter to close the public hearing. All voted in favor. None opposed. Motion passed 4:0. The public hearing was closed at 7:20pm. 
Regular Meeting Called to Order - Mayor Flomo called the Regular City Council Meeting to order at 7:25pm. Present were Mayor Flomo; Council Members John Knetter, Jennifer Budrow, and Kristina Waltman. Council Member Endres was absent. 
Disclosure of Interest – None 
Approval of July 10, 2012 Regular Meeting Minutes – Motion by Budrow seconded by Waltman to approve the July 10, 2012 Regular Meeting Minutes. All voted in favor. None opposed. Motion passed 4:0. 
Approval of Disbursements – Mayor Flomo asked for confirmation that the invoice for Mulvihill matched the original bid. The City Clerk stated that it did. The City Engineer mentioned that he was waiting for some final paperwork from Mulvihill. Council agreed to hold that disbursement until all documents were received. Council Member Budrow questioned the purchase of flags and paints used for marking utility lines and requested copies of Ottomatic Lawn Care's invoices. Flomo requested the breakdown of electric charges from X-Cel from the past six months. Motion by Knetter seconded by Waltman to approve the August disbursements. All voted in favor. None opposed. Motion passed 4:0. 
Public Comment – Ray Gerber stated that City property at 238th and Main Streets had overgrown weeds and needed attention. 
Petitions, Requests, and Communications - Carpenter stated that the meeting minutes from the pre-construction meeting were available. 
Council Member Knetter stated that the one-way signs in the alley behind the Round-Up would be removed for improved traffic flow during the construction process. 
 Budrow questioned the availability of parking during construction. The City Engineer said that there should be sufficient parking. 
Flomo stated that he had put some plywood over the broken window at the vacant building on Water Street and trimmed some trees on Main Street. Waltman requested that the City Clerk make a follow up call to the owner of the building on Water Street. 
Flomo stated that he had received political threats and that he would not be pushed around when it comes to making decisions in the best interest of the City. He said that he was elected to serve whole City and not just one or two residents. Flomo also stated that he stood behing the Council 100%. Ray Gerber asked Flomo if that was a political speech. Flomo said that it was not and that it was just a communication. 
Reports of Officers, Boards, and Committees 
Engineer's Report – Brian Hilgardner addressed the Council. He mentioned that he would be taking over as City Engineer of Hampton and that he would continue to provide the city with good service. 
Hilgardner said the O'Brien building had been demolished and that there was a low area that could be filled in with extra dirt that would pass any tests from the street project. It would be preferable to have the property even and graded. Brian also mentioned dirt could be used at the Heights of Hampton area and requested that trucks haul half loads at a time. 
The City Engineer also stated that Mn/Dot had started their construction process on TH52 and that the water main under the highway was planned to be completed by Labor Day. 
Also mentioned was the fire hydrant relocation, a weekly newsletter and updated website that would be provided by Bolton & Menk. 
Mn/Dot will be sending their portion of funding for the street project and the City should be able to make the first payment to the contractor on schedule. 
Hilgardner stated that there was some contaminated soil along Main Street but that it should be at low enough levels that it could be capped or hauled away. Testing of the soil would be paid for by the MPCA Petro Fund due to a problem with petroleum with arsenic. 
Council Member Waltman left at 8:23pm. 
Shannon Sweeny addressed the Council and recommended a loan process with MRWA that required no credit rating. The bond for $536,000 would have a 15 year term at three percent. Property assessments would cover approximately 1/3 of the payments and the levy with an additional amount gained from the utility rate increase would cover the rest. An informational packet was provided with details. 
Ray Gerber questioned the Engineer's costs. Brian said the costs were calculated using the outstanding engineer bills as they stand today, any environmental fees and the cost of having a man on site for 40 hours a week for two months. Brian also mentioned that there had been a lot of changes made to the street project which had an impact on the Engineer's cost. Motion by Knetter seconded by Flomo to Approve Resolution 2012-18 Providing for the Issuance of a $536,000 GO Improvement Note, Series 2012A. All voted in favor. None opposed. Motion passed 3:0. 
Closing date for the loan was scheduled for September 3 and the City should receive a check shortly after. 
Water / Sewer – Marlin Reinardy stated the storm sewer from the Hampton Pump has been washing out and pushing lime rock into the infield at the park. Reinardy requested that some fill be obtained from the street project. Hilgardner agreed to check on some pricing from the contractor for the work. 
There was another problem with the lift station and Reinardy met X-Cel on August 3 and they agreed that the unbalance on the phase monitor is excessive. X-Cel will get back to Reinardy regarding the issue. 
The diffusers were floating out in the first cell at the sewer ponds. They are under warranty, so the problem will be corrected. 
Park Report – Council Member Budrow stated that the Nite to Unite was a success. Budrow mentioned that there was a possibility of the Randolph/Hampton Fire Department sponsoring a festival this fall and that she would consider providing a movie for the event. 
Marlin Reinardy mentioned that the pavilion was in need of new shingles and agreed to look into getting quotes. 
Also mentioned was the roof on the old city hall. Atlas Roofing checked the roof and found that a down spout was plugged which could cause some leaking. Atlas is aware that there could be a potential problem and Reinardy will be checking on it periodically. 
Streets – Seal coating and street repair within the City was planned for next summer. Reinardy and Knetter will check on a possible warranty from the work done previously.
Unfinished Business 
Wage Increase for the Cleaning Position was tabled until Council Member Waltman was present. Motion by Budrow seconded by Flomo to table the wage increase. Budrow and Flomo voted in favor. Knetter was opposed. Motion passed 2:1. 
City Clerk Performance Review - Council Members Knetter and Waltman performed the review of the City Clerk. Motion by Knetter seconded by Budrow to increase the City Clerk's wage to $20 per hour. All voted in favor. None opposed. Motion passed 3:0. 
New Business 
Water Meter Reader Position - The City Clerk will advertise for the opening of a Water Meter Reader. 
Snowplowing Quotes - Council agreed to receive quotes for the snowplowing needed for the 2012-2013 season with an option for a second season. Carpenter will place an advertisement in the Cannon Falls Beacon. 
Election Judge Pay - Motion by Knetter seconded by Flomo to pay Election Judges for the Primary and General Elections of 2012 $10 per hour and $11 per hour for Head Election Judges. All voted in favor. None opposed. Motion passed 3:0. 
Adjournment - Motion by Knetter seconded Budrow to adjourn the meeting. All voted in favor. None opposed. Motion passed 3:0. The meeting adjourned at 8:52 p.m. 
Respectfully submitted, 
Wendy Carpenter 

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