Thursday, March 10, 2011

Hampton City Council Regular Meeting Minutes for February 8, 2011

The Hampton City Council met on Tuesday, February 8, 2011 at the Hampton City Hall for the regular meeting. Present were Mayor Flomo; Council Members Ron Endres, Kristina Waltman, and Jennifer Budrow. Also present were Travis Winter and Brian Hilgardner, Engineers with Bolton & Menk. Council Member John Knetter was absent. Mayor Flomo called the meeting to order at 7:05 p.m.
Disclosure of Interest – None.
Approval of January 11, 2011 Special & Regular Meeting Minutes – Motion by Waltman seconded by Endres to approve the January 11, 2011 Special & Regular Meeting Minutes. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Approval of Disbursements – Council Member Budrow did not meet with Ryan Otto regarding his invoice for cleaning the ice rink because her understanding was the council said at the January council meeting it should be paid at the $75 rate. A written contract for cleaning the ice rink is pending. The clerk will check with Marlin Reinardy regarding the temperature setting at the old city hall. Motion by Budrow seconded by Waltman to approve the February disbursements. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Public Comment – Deputy Sheriff Tim Samuelson noted drug activity in and around the city of Hampton. He encouraged residents to call with tips or concerns.
Petitions, Requests, and Communications-The City Clerk reminded council of the fire district’s March business meeting. City Treasurer Chris Meyer submitted the 2010 Treasurer Year-End Financial Statement to the council. Council Member Waltman announced Kelly Banaszewski has been hired to clean for the City. Council Member Budrow stated there were no attendees at the Dakota County Sheriff Block Club Meeting held at city hall on January 20, 2011.
Mayor Flomo met with Travis Winter and Brian Hilgardner yesterday to discuss upcoming projects. Motion by Flomo seconded by Waltman to add Resolution 2011-03 Ordering Preparation of Report on Improvement to the agenda. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Ordinances & Resolutions
Ordinance 1102 – Amending Chapter 52.03 of the Hampton City Code Prohibiting Discharges into the Sanitary Sewer System and Providing Penalties for the Violations Thereof – The proposed ordinance was tabled at last month’s city council meeting to allow time for further research. No additional information was submitted to the city clerk. The Clerk noted a representative from Minnesota Rural Water Association offered to provide information to the Council regarding this matter. Motion by Budrow seconded by Waltman to table Ordinance 1102 to the March 8, 2011 city council meeting. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Reports of Officers, Boards, and Committees
Engineer’s Report
Winter stated the city received a letter in January regarding changes to the NPDES (National Pollutant Discharge Elimination System) permit for the treatment ponds which includes action items.
CR 47/TH 52 Project - Winter presented the layout of Minnesota Department of Transportation’s (MnDOT) proposal for the CR 47/TH 52 interchange ramps, frontage road and access closures project scheduled for construction in 2012. Winter noted the layout had been previously approved by the city council following years of extensive study and discussion by staff and community members. MnDOT is requesting Municipal Consent for right-of-way acquisition for the frontage road portion of the project and for access closures at Lincoln St. and Park St. Winter requested council order a public hearing for the April 12, 2011 where representatives from MnDOT will give a presentation and submit a request for municipal consent. Motion by Endres seconded by Waltman to order a public hearing for April 12, 2011 for Municipal Consent. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Main, Lincoln, Belmont and Park Street Improvements / Feasibility Study
Resolution 2011-03 Ordering Preparation of Report on Improvement – The request to order a feasibility study had been previously authorized by a motion in October 2010, but a formal resolution is needed. Motion by Endres seconded by Waltman to approve Resolution 2011-03 Ordering Preparation of Report on Improvement. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Winter presented the Preliminary Engineering Report for Main, Lincoln, Belmont and Park Street Improvements. The following streets are scheduled for full street reconstruction as part of this project: Main Street from Northfield Boulevard to Lincoln Street; Lincoln Street from Main Street to US Highway 52 and Belmont Street from Lincoln Street to Park Street. Lincoln Street will become a dead end street and Park Street between Lincoln and Belmont Street will be converted to a parking area.
Proposed street improvements include nine ton design for Main St. and Lincoln St. Belmont St. and new parking area on Park St. designed to a 7-ton standard. Main St. would be a 36 foot roadway and Belmont St. and Lincoln St. would be 32 feet. New curb and gutter on all project streets. New concrete sidewalk constructed to replace existing sidewalk or added sidewalk on one side of the street. Parallel parking for both sides of Main St. and on only one side of Lincoln St. and Belmont St. Watermain improvements include full replacement of the existing cast iron pipe and removal and replacement of existing hydrants. Water lines to individual residences and businesses would also be replaced. Proposed sanitary sewer improvements include the reconstruction of all mainline sewer pipes with 8-inch Polyvinyl Chloride (PVC) pipe and replacement from the new main to the property lines. Storm sewer improvements include new reinforced concrete pipe of appropriate sizes to accommodate a 10-year storm event. In addition, catch basins, storm sewer manholes and castings will also be installed.

The total estimated cost for the project is $1.3 million. MnDOT will be contributing $500,000 to put towards street improvements to Main Street and Lincoln Street to mitigate additional traffic using those streets as a result of the center median/direct access closures. The remaining cost would be paid through special assessments of approximately $260,000, water and sewer funds of $100,000, and general obligation bonds. The projected tax increase on a home with a market value of $150,000 would be $142.76 payable beginning in 2013 for a term of 18 years. From an engineering standpoint, the project, as proposed, is feasible, cost effective and necessary and can best be accomplished by letting competitive bids for the work. Winter will attend the February 24, 2011 Planning Commission meeting to present the Feasibility Study. An open house will be held on March 1, 2011 from 6-8 p.m. to allow residents an opportunity to learn more about the project and ask questions in an informal setting. A public hearing will be held on March 8, 2011.
Motion by Waltman seconded by Endres to add Resolution 2011-04 Receiving Report and Calling Hearing on Improvement to the agenda. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Motion by Waltman seconded by Flomo to approve Resolution 2011-04 Receiving Report and Calling Hearing on Improvement. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0. The public hearing was set for 7:10 p.m. March 8, 2011 before the next regularly scheduled council meeting.
Dakota County Commissioner Joe Harris commented on the proposed TH 52/Ramps project. Commissioner Harris noted he attended a meeting in Rochester, MN regarding a commuter rail speed line between Rochester and the Twin Cities.
Water / Sewer – A watermain break occurred on January 28, 2011 on CR 47/Northfield Boulevard near Belmont St. and was repaired the next day.
Park Report – Council Member Budrow provided a report on the condition of the ice rink. Jerod Waltman submitted a letter of resignation as ice rink manager to the City Clerk. The City Clerk suggested a job description for ice rink manager be drafted before the job is posted next fall. In the meantime Budrow has arranged for a volunteer to assist with maintaining the rinks. Council agreed volunteers should not be accessing the pump house.
Streets – Council Member Endres will request Henry’s Excavating widen the wing after the next snowfall. Mavis Gerber reported the center barrier at the end of Main St. has been damaged. Council Member Endres will investigate the matter.
Unfinished Business – None.
New Business
Pay Equity Implementation Report – Motion by Waltman seconded by Budrow to approve the Pay Equity Report and send it electronically with the Mayor’s signature. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
City Website – Mayor Flomo recommended a web site be established for the City. The cost for implementation is $1,225 and the annual fee is $400 with GovOffice. Council agreed to table the item to the March city council meeting to allow for further research to be completed.
Credit Card Use Authorization Update – Due to change of council and staff over the past two years, the clerk suggested the list of authorized signers for the city’s business credit card be updated. Council members and employees who make purchases for the city can be added as signers with the city clerk.
Adjournment - Motion by Waltman seconded by Endres to adjourn the meeting. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0. The meeting adjourned at 9:35 p.m. Respectfully submitted, Mary Schultz, City Clerk

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