Friday, February 11, 2011

Hampton City Council Regular Meeting Minutes for January 11, 2011

Mayor Flomo called the regular meeting to order at 7:00 p.m.
Disclosure of Interest – None
Approval of December 14, 2010 Regular Meeting Minutes – Motion by Waltman seconded by Budrow to approve the December 14, 2010 Regular Meeting Minutes. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Approval of Disbursements – Motion by Flomo seconded by Knetter to approve the January disbursements. Vote:
Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Public Comment – None
Petitions, Requests, and Communications
Clerk communications: (1) Council approved the Clerk’s request to attend the Certified Municipal Clerk’s Institute in July, 2011. (2) Performance evaluation of Deputy Clerk Pam Kiehne was completed. (3) A memo will be provided to the Council regarding liquor license violations in follow-up to a concern expressed by Roger Otto at the December 14, 2010 council meeting. (4) William Otting withdrew his request for a Conditional Use Permit for the Silver Bell Motel property. Mr. Otting had indicated the property will be used as a motel for short term and extended stays. (5) The January Planning Commission Meeting will be cancelled due to lack of a quorum. Mayor Flomo had a meeting scheduled with Ryan Otto to discuss mowing of the city park but Otto did not show up for the meeting. Mayor Flomo noted a performance review was conducted of City Clerk Mary Schultz. Mayor Flomo suggested a committee be created to address citizen’s concerns with the city clerk/deputy clerk positions expressed at the November city council meeting. Council Member Waltman noted the employee reviews for the city clerk and deputy clerk have been completed and she did not feel it was necessary to examine the matter further. Council Member Budrow requested to add an item to tonight’s agenda regarding a concern with Ottomatic’s bill for plowing of the ice rink. Motion by Budrow seconded by Waltman to add the item to the agenda. Council agreed to add the item. There is no written contract for plowing of the ice rink. Last winter the City paid Ottomatic Lawn Care $50 per hour. This winter Ottomatic invoiced the city $75 per hour. Waltman expressed concern with the quality of Otto’s work on one occasion and noted he was not requested to plow the rink on each occasion last month. Council agreed Council Member Budrow should meet with Otto to discuss the invoice and come to an agreement on payment amount. Council stated a written contract must be drafted and implemented. In the meantime, Budrow will contact Otto when the rinks should be plowed.
Ordinances & Resolutions
Resolution 2011-01 Setting salaries, fees, licenses and permits, charges for services, schedules, appointments and annual designations
– Motion by Knetter seconded by Budrow to approve Resolution 2011-01. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Resolution 2011-02 Approving a Gambling Application – An application was submitted by the Randolph Hampton Fire Relief Association to conduct gambling at the Black Stallion. Motion by Knetter seconded by Budrow to approve Resolution 2011-02. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Ordinance 1101 – Interim Ordinance Temporarily Prohibiting the Issuance of Conditional Use Permits Within Commercial or Industrial Zoning Districts – Council Member Waltman provided background on the ordinance. Knetter expressed concern with limiting what people can do with their property. Motion by Waltman seconded by Endres to approve Ordinance 1101. Vote: Flomo, Endres and Waltman voted in favor. Knetter and Budrow opposed. Motion passed 3:2.
Ordinance 1102 – Amending Chapter 52.03 of the Hampton City Code Prohibiting Discharges into the Sanitary Sewer System and Providing Penalties for the Violations Thereof – The Clerk noted item E (6) listed in the ordinance should be deleted as it was found to be unnecessary after consulting with a representative from Minnesota Rural Water Association. Council Member Knetter noted the ordinance would have a significant impact on homes in the older part of town. Marlin Reinardy suggested homes that currently have water discharging into the sanitary sewer system be grandfathered in. Endres recalled this topic was addressed by a previous council years ago. Motion by Knetter seconded by Endres to table the item to next month’s agenda to allow for further research. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0. Council Member Knetter left at 8:00 p.m.
Reports of Officers, Boards, and Committees
Engineer’s Report
– Travis Winter and Brian Hilgardner met with representatives from the Minnesota Department of Transportation (MnDOT) on December 22, 1010 to discuss the Hampton frontage road/access closures and TH 52/CR 47 ramps cost participation. MnDOT announced it is willing to contribute up to $500,000 in Cooperative Agreement funds towards the improvements to Hampton city streets west of US 52 because of additional traffic that will be using them due to the TH 52 closures from Lincoln and Park Streets. Street reconstruction would include Main St. (Lincoln St. to CR 47), Lincoln St. (Main St. to TH 52), Belmont St. (Lincoln St. to Park St.), and a parking lot east of the intersection of Lincoln St. and Park St. The project would be completed separately by the City from the ramps project; however, they would both be completed in 2012.
MnDOT will provide the City with a municipal consent packet for the February city council meeting. The municipal consent process, which would include a public hearing in March or April 2011, will confirm that the City is in agreement with the project. Council suggested the parking area on Park St. be paved instead of gravel. Reinardy suggested storm sewer be installed on Park St.
Water / Sewer – Reinardy is awaiting a report from KLM for cleaning and inspection of the water tower. An issue with the Main Street lift station has been resolved.
Park Report – No report.
Streets – No report.
New Business
Pushing of Snow onto Private Property
– Allison and Mike Schiller, 23240 Main Street, reported damage to their fence caused by snow pushed against the fence from the abutting parking lot to the south of their home. Mike contacted the snow removal contractor and the property management company and requested that the snow be moved away from the fence, but they did not comply. Mike also contacted the Sheriff’s Department for assistance but no action was taken. Mike would like the City to pass an ordinance against pushing snow onto private property so that in the future he can log a complaint with the City. The City Clerk noted there is a state law prohibiting depositing of snow on to private property. The Clerk will email the statute to the Schillers.
Aeration Replacement Proposal – Reinardy reported Triplepoint Water Technologies was unwilling to lower the bid price of $25,732.08 if ordered before January 15, 2011. Reinardy feels it is a fair price. Motion by Waltman seconded by Endres to approve the proposal dated January 4, 2011 from Triplepoint Water Technologies for aeration replacement. Mayor Flomo will sign the contract. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Planning Commission Interest Form / Appointment – Kristina Waltman submitted an interest form to serve on the Planning Commission for a two year term. Motion by Budrow seconded by Flomo to appoint Kristina Waltman to the Planning Commission for a term of two years. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Cleaning Employee Hire – One person applied for the cleaning position. Council Member Waltman and the City Clerk conducted an interview with the applicant and recommended the City hire the candidate. Mayor Flomo requested a background check be completed on the applicant. Motion by Waltman seconded by Budrow to hire the candidate pending a background check and check of references. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Contract with Dakota County – Administrative Services for Subsurface Sewage Treatment Systems Pump Maintenance Program – The City’s contract with Dakota County to provide administrative services for subsurface sewage treatment systems (SSTS) pump maintenance programs expired on December 31, 2010. A new contract was presented to the council. Motion by Flomo seconded by Waltman to approve a Joint Powers Agreement with Dakota County for administrative services related to municipal SSTS pump maintenance programs. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0.
Adjournment Motion by Budrow seconded by Waltman to adjourn the meeting. Vote: Flomo, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 4:0. The meeting adjourned at 8:48 p.m.
Respectfully submitted, Mary Schultz, City Clerk

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