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Friday, January 11, 2013

Hampton City Council Public Hearing and Regular Meeting Minutes for December 11, 2012

The Hampton City Council met on Tuesday, December 11, 2012 at the Hampton City Hall for a public hearing and the regular scheduled meeting. Present were Mayor Flomo; Council Members John Knetter, Kristina Waltman, and Jennifer Budrow. Council Member Ron Endres was absent. Also present were Cory Bienfang, Brian Hilgardner, City Engineer; Chris Meyer, City Treasurer; and Marlin Reinardy, Water and Sewer Superintendent. 
Public Hearing Called to Order - The reason for the Public Hearing was to discuss the 2013 Budget and Levy Certification. Mayor Flomo opened the Public Hearing at 7:00pm. 
Ray Gerber wanted to confirm what made up the levy and also questioned how the water and sewer fund were being established. Wendy Carpenter, City Clerk explained that the levy was determined by the difference between the City's revenues and expenditures with an additional amount allocated to the debt service. Water and sewer funds were set up to include an increase that would have to be approved at the Council Meeting. Also mentioned was the way the Street Project was being paid for and if indeed the ratio was 30/30/30 split between assessments, water and sewer, and general funds. Council Member Knetter stated that the 30% from the water and sewer funds was necessary due to the improvements to the water and sewer infrastructure that was part of the project. Ray stated that some residents do not pay water and sewer so not all of the citizens would be paying for the improvements if an increase in rates would be put in place. 
Adjournment - Motion by Knetter seconded by Waltman to close the public hearing. All voted in favor. None opposed. Motion passed 4:0. The public hearing closed at 7:30pm. 
Regular Meeting Called to Order - Mayor Flomo called the Regular City Council Meeting to order at 7:30pm. Present were Mayor Flomo; Council Members John Knetter, Jennifer Budrow, and Kristina Waltman. Council Member Ron Endres was absent. 
Disclosure of Interest – None 
The Deputy Sheriff passed out flyers to the Council with information on services available within the Sheriff's Department and what steps to take regarding any concerns that may come up. The Deputy also stated that the number of car accidents were up since the first snowfall. 
Approval of November 13, 2012 Public Hearing and Regular Meeting Minutes - Motion by Budrow seconded by Knetter to approve the November 13, 2012 Public Hearing and Regular Meeting Minutes. All voted in favor. None opposed. Motion passed 4:0. 
Approval of Disbursements – Council Member Knetter confirmed the payment to BCM with Brian Hilgardner, City Engineer. Brian stated that he and Chris Meyer, City Treasurer had been working to make sure the City stayed within budget and that BCM's payment was in line. Council Member Budrow questioned mileage being paid out to the cleaning position. Carpenter stated that Melanie Marthaler has always claimed mileage to and from the parks in the summer months when using her vehicle to clean restrooms and haul garbage out. Council Member Waltman confirmed that the previous employee in that position claimed mileage as well and requested that the issue be clarified at the January meeting when salaries and fees are reviewed. There was some discussion on the subject. Motion by Waltman seconded by Knetter to approve December disbursements. Knetter, Flomo, and Waltman voted in favor. Budrow opposed. Motion passed 3:1. 
Chris Meyer, City Treasurer addressed the Council regarding the yearly CD purchases and how he analyzes the funds and makes recommendations for any purchases of CDs. Meyer recommended purchasing CDs in the amounts of $7,000 from the water fund, $8,000 from the sewer fund, and $15,000 from the general fund. The City Treasurer also requested approval on the transfer of funds from the water, sewer and general funds to the debt service fund to accommodate the bond payments due at the beginning of the year. Chris stated that most of the City's tax revenues are not broken up into different funds and typically deposited into the general fund. To make the payments required to fulfill the bond obligations, some of the money obtained through taxes needs to be transferred to the debt service 
fund. Council Member Budrow questioned what term the CDs being purchased would be at. Meyer stated that he was looking at six month term. Motion by Knetter seconded by Budrow to approve the purchase of CDs and transfer of funds as recommended. All voted in favor. None opposed. Motion passed 4:0. 
Public Comment – None 
Petitions, Requests, and Communications - Carpenter thanked Mayor Flomo for his dedication to the City. 
Council Member Budrow stated that she attended a Fire Relief Meeting. 
Ordinances and Resolutions - 
Resolution 2012-26- Motion by Knetter seconded by Waltman to approve the final 2012 Tax Levy Collectible in 2013. All voted in favor. None opposed. Motion passed 4:0. 
Resolution 2012-27 - Motion by Knetter seconded by Flomo to authorize the Agreement with the Fast Access Program between the State of Minnesota and the City Attorney Regarding Access to Documents Electronically. All voted in favor. None opposed. Motion passed 4:0. 
Resolution 2012-28 - Approving Increase in Water and Sewer Rates. Council Member Knetter stated that since the residents have been already affected that he would be in favor of the lower increase recommended by Shannon Sweeny, Financial Advisor. Knetter recommended a review next year and adjust the rates with small increases as the City had not kept up with recommended rated increases in the past. Motion by Knetter seconded by Waltman to Increase the Water and Sewer Rates by 15 percent Effective January 1, 2013. All voted in favor. None opposed. Motion passed 4:0. 
Reports of Officers, Boards, and Committees - 
Engineers Report - Brian Hilgardner stated that due to the weather cooperating, the Street Project was coming to a close with turf, seeding, pavement, and sidewalk all being completed. There will be some items addressed in 2013 including cracked sidewalks and punch list items. Hilgardner stated that Mn/DOT has agreed to add the stripping of the new frontage road in their contract. Also mentioned was that the City notify residents affected that a change of address will be needed. Carpenter said that she would contact the residents. Also addressed was the well found on the old O'Brien property. Wells such as this need to be above ground to be augured out, cleaned, and abandoned. Brian also thanked Mayor Flomo and Council Member Waltman for all of their hard work. 
Ray Gerber requested signage and stripping on the new streets and stated that it was needed now. Hilgardner said that at this time, stripping was planned for the spring, but would check on any temporary signage and stripping. Council Member Budrow wanted clarification on the speed limit signs that have been put back up and wanted to confirm that they were correct. Wendy stated that she would work with MN/Dot if necessary. 
Water / Sewer – Marlin Reinardy, Water and Sewer Superintendent stated that Paul Siegnfeld had requested to buy bulk water for street sweeping and was in need at between four and six hundred gallons a week. Reinardy said that a possible swap for services may be available. Flomo requested that the City reserve the right to refuse the sale of water during a drought. Motion by Knetter seconded by Waltman to authorize the sale of water. All voted in favor. None opposed. Motion passed 4:0. Marlin will set up a meter and also thanked Mayor Flomo and Council Member Waltman for their work. 
Council Member Budrow confirmed that Marlin had taken the flag down in the park due to wear. 
Park Report - None 
Street Report - Mayor Flomo requested that the Council make sure that if there was any damage due to snowplowing, that the citizens would be compensated for property damage. 
Council Member Budrow expressed concern with a private snowplowing contractor dumping snow on city property. Mike Thurmes stated that pushing snow across alleys was not allowed. The City Clerk said that she would make some calls notifying the businesses involved of the problems. Council Member Budrow mentioned the City Hall lot was not plowed out as well as could be. 
Unfinished Business 
Mn SPECT Contract - Motion by Budrow seconded by Knetter to renew the Building Inspector Contract with Mn SPECT. All voted in favor. None opposed. Motion passed 4:0. 
Council Member Waltman requested that the Council consider including 4-wheeler vehicles in with golf carts to bring in more revenue. Residents would be able to obtain a permit to operate the vehicles on city streets and it may also help out in the winter months as many have snow plow attachments. Waltman stated that you can only cut back so much on expenditures and to increase revenue would be helpful. Mayor Flomo was against the idea due to additional noise and traffic. Council Member Knetter stated that he was fine with them in the street but against the cost of purchasing and implementing stickers that confirmed they were legal. Council Member Budrow questioned State and County regulations as well. 
The City Clerk had received an invoice that the Black Stallion had incurred due to the Street Project and was requesting the City be responsible for payment. Council requested specific details before authorizing any payment. 
New Business 
Approval of Final Budget - Motion by Waltman seconded by Knetter to approve the Final Budget. All voted in favor. None opposed. Motion passed 4:0. 
Appointment of Planning Commission - Motion by Knetter seconded by Waltman to appoint Jerry Huddleston to the Planning Commission. All voted in favor. None opposed. Motion passed 4:0. 
Special Meeting Date - Motion by Knetter seconded by Budrow to set the January Special Meeting at 6:30pm on January 8. All voted in favor. None opposed. Motion passed 4:0. 
League of Minnesota Leadership Training - Council Member Budrow requested that she and Amanda Jensrud be approved to attend the training. Council Member Knetter stated that due to the cost of the training he would be in favor of sending one Council Member only. After some discussion, there was a motion by Knetter seconded by Waltman to send one Council Member to the training. Knetter, Flomo, and Waltman voted in favor. Budrow opposed. Motion passed 3:1. 
Training for Bill Bray- Motion by Knetter seconded by Waltman to send Bill Bray to the Collection System Operators Conference. All voted in favor. None opposed. Motion passed 4:0. 
Deputy Clerk's Review - Carpenter stated that a review had been performed and that a copy was available for the Council. Council Member Knetter questioned what a former Deputy Clerk's wage was set at. Wendy said that she would research that. Motion by Knetter seconded by Waltman to increase the Deputy Clerk's wage to $13.50 an hour with a review of the wage in January. All voted in favor. None opposed. Motion passes 4:0. 
Adjournment - Motion by Knetter seconded by Waltman to adjourn the meeting. All voted in favor. None opposed. Motion passed 4:0. The meeting adjourned at 8:48pm. 
Respectfully submitted, 
Wendy Carpenter 

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