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Saturday, November 17, 2012

Hampton City Council Regular Meeting Minutes for October 9, 2012

The Hampton City Council met on Tuesday, October 9, 2012 at the Hampton City Hall for the regular scheduled meeting. Present were Mayor Flomo; Council Members John Knetter, Ron Endres, Kristina Waltman, and Jennifer Budrow. Also present were Brian Hilgardner, City Engineer; and Marlin Reinardy, Water and Sewer Superintendent. 

Regular Meeting Called to Order - Mayor Flomo called the Regular City Council Meeting to order at 7:03pm. 

Disclosure of Interest – None 

Approval of September 11, 2012 Regular Meeting Minutes – Motion by Knetter seconded by Budrow to approve the September 11, 2012 Regular Meeting Minutes. All voted in favor. None opposed. Motion passed 5:0. 

Approval of Disbursements – Council Member Knetter confirmed with Brian Hilgardner the second payment amount to BCM Construction including an additional work order for jacking under Highway 52. Mayor Flomo asked the City Clerk if she had checked with the City Attorney on the acceptance of the one quote received for the snow removal service. Carpenter stated that the City was well within their rights to hire Tom Eilen. Council Member Budrow questioned payments to Banyon for training and Campbell Knutson's portion for the Street Project that was paid out of the general fund. Motion by Knetter seconded by Budrow to approve the October disbursements. All voted in favor. None opposed. Motion passed 5:0. 
Mayor Flomo addressed Deputy Smith who was present at the Council Meeting. A resident questioned what the legal age was to operate a 4-wheeler recreational vehicle. The Deputy stated that is was 16. The Deputy also mentioned that there had been some windows broken in a building within the City and that the Sheriff's Department was thinking that it had been done by some juveniles. 

Public Comment – Mike Slavik announced that he was running for Dakota County Commissioner. Slavik introduced himself as a native of the area and a Hastings City Council Member. Slavik runs a vending laundry company as well as works in the real estate business. 
Sharon Budrow addressed the Council with her concerns regarding the noise due to the construction that was going on well into the middle of the night. Budrow also questioned who would be paying for the 12" water main under TH52. The City Engineer, Brian Hilgardner responded saying that properties on both sides of the highway were being assessed based on an 8" water main which is typical in a project such as this. The additional cost for the 12" water main would be the City's responsibility. 

Petitions, Requests, and Communications - Council discussed the ordinance pertaining to fruit bearing trees in the boulevard and considered extending the regulation from only subdivisions to citywide. Council agreed to do some research and discuss the issue at the November meeting. 
Council Member Waltman mentioned the possibility of including 4-wheelers in the same recreational vehicle category as golf carts and adopting an annual fee for them as well to bring more revenue into the City. Council requested time to review the ordinance and that the item be put on the agenda for the November meeting. 
Waltman stated that she had attended a business incentive meeting and that the minutes from the meeting would be made available. Mayor Flomo; Mikayla Fischer, Deputy Clerk; Ben Gozola, City Planner; and Shannon Sweeny also attended the meeting to discuss different ways to bring new businesses into Hampton and how that could help ease the tax burden on the residents. 
Kristina said that the Deputy Clerk was checking on potentially putting a sign on Highway 50 stating that that jake braking was not allowed. Police would be able to enforce the ordinance if there was a sign put up and since Highway 50 was a state highway, that Mn/DOT would possibly help with the funding of the sign. 
Council Member Budrow argued that the Water Meter Reader Position wage needed to be addressed. The City Clerk stated that she had hired the Meter Reader at the Meter Reader wage that was set in January with the other fees and salaries. Budrow stated that there has been a lot of spending and wage increases. Mayor Flomo reminded Budrow that the Council votes on all wage increases and that she herself has voted for them. After spirited conversation, Budrow requested that the Council consider putting an employee personnel policy in place and that they would discuss the matter in November. 

Reports of Officers, Boards, and Committees 

Engineer's Report – The City Engineer, Brian Hilgardner addressed the Council and stated that an assessment roll would need to be approved at the November meeting. The bond that was acquired by the City requires this be done by the end of the year. Hilgardner stressed that the amount of the assessments can decrease, however, cannot be increased. The City Clerk will be putting a notice for a public hearing in the Cannon Falls Beacon and notices will be mailed out to property owners that are directly affected. Brian said the project has had issues with existing water mains including unexpected breaks due to old pipes and increased pressure but that Lincoln Street's utilities have been completed and that the contractor would be working on Main Street's water main next week. 
Hilgardner stated there has been a fence ordered for along TH52 for pedestrian traffic safety and that it probably would not be able to be cancelled at this time. Brian said that this was standard Mn/DOT protocol and that the fence would be placed in their right-of-way. Although Mn/DOT has not always done the best job when it comes to notifying residents of schedule changes, Hilgardner assured the Council that Bolton and Menk were updating everyone the best they could. 
Hilgardner stated that the City would be responsible for one of the water main breaks and suggested that it be paid for on a separate invoice out of the construction fund. The City would not have to pay for the other break due to contractor error. 
The City Engineer requested a final decision from Council regarding the sidewalks on Lincoln Street. Council Member Waltman stressed that although she wanted the sidewalks, she could not justify the cost for sidewalks that would not connect all the way. Motion by Budrow seconded by Waltman to withdraw the sidewalk from Main to Belmont on Lincoln from the Street Project. Endres, Flomo, Budrow, and Waltman voted in favor. Knetter opposed. Motion passed 4:1. 
The City Engineer verified the ordinance regarding the driveway width of 24 feet. 
Hilgardner stressed that if anyone had questions or concerns, that the Council should forward the calls to either himself or Corey. Council Member Budrow wanted to make sure that all residents were updated on a regular basis and that the information on the website was current. Budrow recommended that the construction updates be posted on the bulletin board outside of City Hall as well as inside. Carpenter assured the Council that she would keep current postings outside as well as get additional copies to Budrow for anyone that may not have internet access. 

Water / Sewer – Marlin Reinardy, Water and Sewer Superintendent stated that residents were, for the most part, understanding when the water main breaks occurred. There had been a planned shut off on Monday, October 8 between 3:00am and 4:00am but the contractor had handled things differently and residents were out of water until 6:00am. Reinardy apologized for any inconvenience and stated that he didn't think that the shut off would cause an issue at that time of the night and didn't expect for it to go on until 6:00am or he would have notified the residents. 
Reinardy said that there was a leaky hydrant on Water Street that had been done in 2004 which would need to be repaired. Marlin stated that there would be no cost other than a seal that was needed. 
Marlin said that he had been discharging the sewers and that the tests were coming back well. 
Reinardy stated that he had ordered a new locator. 
Also mentioned was that Reinardy would be flushing the mains that weren't under construction on October 23 and 24. 
Hilgardner complimented Reinardy on his work and stressed that the City was very lucky to have someone like him working for them. 
Reinardy added that some relief valves had been shut off by someone and that luckily, the second relief valve was on or the City would have been full of broken water mains and that it could have been very serious. 

Adjournment - Motion by Knetter seconded Waltman to adjourn the meeting. All voted in favor. None opposed. Motion passed 5:0. The meeting adjourned at 8:09pm. 
Respectfully submitted, 
Wendy Carpenter 

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