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Thursday, May 12, 2011

Hampton City Council Public Hearing & Regular Meeting Minutes for April 12, 2011

The Hampton City Council met on Tuesday, April 12, 2011 at the Hampton City Hall for a public hearing followed by the regular meeting. Present were Mayor Flomo; Council Members John Knetter, Ron Endres, Kristina Waltman, and Jennifer Budrow. Also present was Travis Winter, Engineer with Bolton & Menk. The proceedings were audio recorded in the absence of the city clerk.

Public Hearing for State Project 1906-55 Hampton Frontage Roads / Access Closures - Mayor Flomo called the public hearing to order at 7:00 p.m. Travis Winter provided a brief introduction on the project and noted representatives from MnDOT (Minnesota Department of Transportation) were in attendance to answer questions regarding the final layout. Mayor Flomo read the public hearing notice and then invited the public to comment.

Marlin Reinardy expressed concern about a turnaround for semi-trucks on the east frontage road. Diane Langenbach, MnDOT Project Engineer, explained the final layout includes a small turnaround as currently exists by Little Oscars. Construction of a larger cul-de-sac at the south end of Emery Avenue was investigated but due to land acquisition and other costs was not financially feasible. Travis Winter stated the right-in to the Emery Avenue frontage road is an interim arrangement. Eventually the frontage road may be extended to TH 50 or Lewiston Boulevard.

Council Members Knetter and Endres expressed dissatisfaction with the proposed layout which they feel does not provide adequate space for semi-trucks to turn around or park and will cause hardship to the businesses. Knetter called for the street to be built to a nine ton standard. Endres suggested the parking lot be rebuilt to a nine ton standard. The frontage road will be 32 feet wide and allow for parking on one side.

Mavis Gerber noted the City has a section of dedicated street near Little Oscars. Gerber stated she is looking forward to the completion of the project which will allow safe access to the businesses.

Langenbach noted the letting date has been postponed from November 2011 to January 2012. Construction is still slated for 2012.

Council Member Waltman expressed concern with sight distance at CR 47 and the new east frontage road. Langenbach noted all requirements have been met.

Langenbach stated MnDOT’s investment of $1.9 million in the frontage road/access closures and Main Street projects is already over budget. She noted if the city wants to pursue construction of a large turnaround on the east frontage using funds earmarked for Main Street that may be an option. Several council members noted they were not in favor of using funds targeted for the Main Street project to improve the turnaround situation. Langenbach offered to discuss ways to maximize the area that is currently available for a turning around with the affected business owners. In addition, pavement design will be reviewed during the final design phase.

Council Member Knetter noted resident Colleen Marschall contacted him and stated she is not in favor of this project since it entails city money and things are already over budget. Winter noted MnDOT’s willingness to look at ways to alleviate the problems raised tonight and stay within the budget.

Adjournment - Motion by Knetter seconded by Budrow to adjourn the public hearing. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0. The public hearing adjourned at 7:40 p.m.

Regular Scheduled Meeting - Mayor Flomo called the meeting to order at 7:58 p.m.
Disclosure of Interest – None
Approval of Meeting Minutes – Motion by Knetter seconded by Budrow to approve the March 8, 2011 Public Hearing and Regular Meeting Minutes. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Approval of Disbursements –Motion by Waltman seconded by Knetter to approve the April disbursements. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Public Comment – None
Petitions, Requests, and Communications - According to 2010 Census results the population of the City of Hampton is 689. Mayor Flomo and Council Member Waltman picked up trash around the city. Waltman noted a large amount of broken glass by the ice rink.

Ordinances & Resolutions
Ordinance 1102 – Amending Chapter 52.03 of the Hampton City Code Prohibiting Discharges into the Sanitary Sewer System and Providing Penalties for the Violations Thereof
– Marlin Reinardy has not been available for discussion; therefore, no activity has taken place on this item. Motion by Knetter seconded by Waltman to table Ordinance 1102 to the May city council meeting. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Resolution 2011-05 Resolution to Request Conveyance of Tax Forfeited Property to the City of Hampton – The city council unanimously approved acquiring two tax forfeited parcels (18-00800-012-80 and 18-00800-020-81) at the March 8, 2011 meeting; however, a formal resolution is requested. Motion by Knetter seconded by Walman to approve Resolution 2011-05. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Resolution 2011-06 Resolution Approving Final Layout of State Project 1906-55 – Motion by Waltman seconded by Flomo to approve Resolution 2011-06. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.

Reports of Officers, Boards, and Committees
Engineer’s Report
- Winter will work with MNDOT on turnaround options for the east frontage road. Winter submitted an application for a Brownsfield Grants Assessment Program. If selected the city would receive funds for testing and potential cleanup of the tax forfeited parcels on Main Street. A resolution will be presented at the May city council meeting for ordering final plans and specifications for the Main, Lincoln, Belmont and Park Street Improvements.
Water / Sewer – Marlin Reinardy reported the following: 1) Three stand pipes were broken over the winter and will need to be repaired. 2) Hydrants will be flushed April 26th and 27th. 3) He is preparing for sewer discharge.
4) Down payment for the new aerators is due in May.
Park Report – On behalf of the Hampton Cardinals, Reinardy requested permission from the city council to have netting installed on the outfield fence at the ballfield at no cost to the city. Council agreed the fencing could be installed.
Council Member Budrow thanked Mike Thurmes for putting the hockey nets away for the season. She stated the lights at the rink had been turned off from inside the pump house but was unsure who did it. Access to the pump house is limited to authorized employees and council members.
Budrow obtained a proposal for painting work at the basketball court and hockey rink. Reinardy stated the city has a supply of paint that could be used. Council directed Budrow to check with the city clerk regarding the proposed costs. Budrow noted cracks in the blacktop that need to be repaired. Travis Winter suggested the repairs be done during the Main Street project when the paving equipment is in town.
Streets – Council Member Endres plans to patch the small potholes. He will also identify areas in need of significant work and obtain quotes to have those patched.
Unfinished Business – None

New Business
Mowing Service Quotes & Contract
– Eight quotes were received for mowing and trimming services in 2011. Council agreed to disregard five quotes including three that did not list their equipment as required, one received late, and one proposed as a city employee rather than a contractor. Council Member Endres voiced support for Ottomatic Lawn Care stating the great job Ryan Otto has done in the past and his donation of time and supplies to the City. Council Member Waltman noted the lowest quote was from Anderson Lawncare for $7,035. Motion by Waltman seconded by Budrow to award the mowing service contract to Anderson Lawncare. Vote: Flomo, Budrow and Waltman voted in favor. Knetter and Endres opposed. Motion passed 3:2.
Weed Control Quotes & Contract – Three quotes were received for weed control maintenance. The lowest quote was from Green Companies LLC for $1,360.00. Motion by Knetter seconded by Flomo to award the weed control maintenance contract to Green Companies LLC. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Hastings Community Education / Playground in the Summer (PITS) – Hastings Community Education has requested the City to participate in the PITS program this summer with financial support of $1,114.83. The City has participated in the program for a number of years with funding from fire relief association gambling proceeds. Motion by Knetter seconded by Waltman to participate in the 2011 PITS program. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Building Official Contract: The contract with MNSPECT expires at the end of April, 2011. MNSPECT has submitted a two year contract with no change in fees or terms. In a written memo to the city council, the city clerk recommended MNSPECT be retained. Motion by Budrow seconded by Knetter to enter into a two year agreement for building inspection services with MNSPECT. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0.
Adjournment - Motion by Knetter seconded by Waltman to adjourn the meeting. Vote: Flomo, Knetter, Endres, Budrow and Waltman voted in favor. None opposed. Motion passed 5:0. The meeting adjourned at 8:42 p.m. Respectfully submitted, Mary Schultz, City Clerk

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